Privacy statement for Skills Norway

Privacy statement for the Norwegian language test, the test in social studies and/or the Norwegian citizenship test

1. Processing of personal data in connection with the Norwegian language test, the test in social studies and/or the Norwegian citizenship test

We process personal data about you when you register for and/or take the Norwegian language test, the test in social studies or the Norwegian citizenship test. Below you will find information about the personal data that are processed, why we process these data and your rights in connection with the processing.
Skills Norway is the data controller. This means that Skills Norway is responsible for how your personal data are processed.

2. Why do we process personal data about you?

We process personal data about you, including sensitive personal data, when it is necessary to do so in order to carry out functions relating to our purpose. Our purpose is to provide immigrants with knowledge and skills to enable them to participate in Norwegian society, and to hold tests to document Norwegian language skills and social studies knowledge.

We do this in accordance with GDPR Article 6 (1) letter e) and the Introduction Act Section 25 first paragraph letters b) and c), and the Regulations relating to the processing of personal data pursuant to the Introduction Act Sections 4, 5, 10 and 11. When you are taking a test, we have a statutory right and obligation to process such personal data about you as listed below.

We collect and use your personal data to carry out the following functions:

  • Quality assurance and practical execution of the Norwegian language test, the test in social studies and/or the Norwegian citizenship test
  • Test administration at the test centre
  • Safeguarding of your right to appeal decisions subject to a right of appeal
  • Statistics
  • Research and analysis

Based on the Introduction Act Section 25 fifth paragraph, automated decision-making is used in the grading of the reading and listening parts of the Norwegian language test, the test in social studies and the Norwegian citizenship test.

The three tests consist of multiple choice questions where only one answer is correct. The number of correct answers required to pass the test and the correct answers have been pre-defined and programmed into the test system in advance. The candidate's final assessment is based solely on the number of correct answers, and each correct answers is worth one point.

No automated decision-making is used when grading the written and oral parts of the Norwegian language test, as they are assessed by physical examiners.

Automated decision-making can be manually monitored by Skills Norway. If it is suspected or there are indications that a technical fault or other problem could have occurred, Skills Norway will manually review the test system and, if relevant, the test results.

3. From which sources do we obtain personal data?

We obtain personal data from you and from other public authorities, including:

  • The Directorate of Integration and Diversity (IMDi)
  • Municipalities/test centres
  • County governors (final decisions on appeals)
  • The Norwegian Directorate of Immigration (UDI)
  • The Ministry of Education and Research
  • The National Registry

4. What personal data do we process about you?

We collect and process the following personal data about you:

  • Name
  • Address
  • Phone number
  • Email address
  • Date of birth
  • National ID suffix
  • DUF number
  • D number
  • Passport number
  • Candidate number
  • Sex
  • Country of origin
  • First language
  • Track
  • Assumed reading/listening proficiency level
  • Completed tests
  • Test results
  • Type of test
  • Time of test
  • Language/form of Norwegian in which the test was taken
  • Test centre
  • Appeal
  • Discrepancies
  • Cheating

5. Disclosure of personal data to other parties

Skills Norway will not disclose your personal data to other parties unless there is a legal basis for doing so, for example in cases where we are required by law to disclose information.

For candidates with a Norwegian personal ID number, the test results and pertaining personal data will be made available via the Diploma Registry portal.

Parties that Skills Norway is legally authorised to disclose your personal data to include:

  • The Directorate of Integration and Diversity (IMDi)
  • Municipalities/test centres
  • County governors (final decisions on appeals)
  • Statistics Norway
  • The Norwegian Universities and Colleges Admission Service
  • The Norwegian Directorate of Immigration (UDI)
  • The Ministry of Education and Research
  • Institutions of higher education
  • The Norwegian Directorate​ for ICT and Joint Services ​in Higher Education & Research​​ (Unit)

Skills Norway uses data processors to collect, store or otherwise process personal data on our behalf. In such cases, we enter into agreements to ensure information security in all stages of the processing. At present, our data processor is:

  • Enovate AS

All our processing of personal data takes place within the EU/EEA.

6. Storage time

We will store your personal data as long as necessary for the purposes set out in of the Introduction Act Section 25 first paragraph. Section 16 of the Regulations relating to the processing of personal data pursuant to the Introduction Act states that personal data about persons who take tests can be stored for up to 20 years from the date on which the test was taken. This means that we can store your personal data for up to 20 years. After this period, your personal data will be erased.

7. Your rights when we process personal data about you

You have the right to demand access to and/or erasure of personal data about you that we process. In some cases, you also have the right to demand restricted processing and object to the processing. You can read more about these rights on the Norwegian Data Protection Authority’s website.

In order to exercise your rights, you must send us an email addressed to proveadministrasjon@kompetansenorge.no. We will reply to your enquiry as soon as possible, and within 30 days at the latest.

We may ask you to confirm your identity or provide further information before responding to your enquiry. We do this to ensure that we only grant access to your personal data to you, and not to someone pretending to be you.

8. Data protection officer

Skills Norway has its own data protection officer. The name of the data protection officer is Espen Bakjord, and his email address is espen@vaar.law.

9. Complaints

If you believe that our personal data processing is inconsistent with what is described above or that we are otherwise in breach the data protection legislation, you can file a complaint to the Norwegian Data Protection Authority.

You can find information about how to contact the Norwegian Data Protection Authority on its website.

10. Changes

Any changes to our services or the regulatory framework governing the processing of personal data may result in changes to the information provided here. This privacy statement will be updated and available on our website.

11. Contact information

Skills Norway's contact information is as follows:
Address: Karl Johans gt. 7, NO-0154 Oslo
Email: proveadministrasjon@kompetansenorge.no
Phone: (+47) 23 38 13 03
Organisation number: 974 788 985

If you have questions about our processing of your personal data, you can send an email to proveadministrasjon@kompetansenorge.no.